What is the I-9?
The I-9 is the form used to verify the identity and employment authorization of individuals hired for employment in the United States. Additionally, the University of Missouri – St Louis is required to participate in the federal E-Verify program. Newly-hired employees must complete their federal Form I-9 on or before the first day of employment, but not before the job offer has been accepted.
At the University of Missouri - St. Louis, our primary way of completing the I-9 is online.
If you have any questions about completing the I-9, you may email: muner@umsystem.edu
If you have questions about employment, you may email: employment@umsystem.edu
If you have questions about benefits, retirement, compensation and wellness, you may email: hrservicecenter@umsystem.edu
For additional resources, check out our Virtual Training Library for videos on I-9s and Preboarding. You can also review our Employee Registration guide that takes your step by step through the I-9 and Preboarding. It also features the latest list of acceptable documents you can bring for your I-9 appointment.
Before You Start
Please ensure before starting your Step 2 process of your I-9, that you have completed your Preboarding.
If you have not completed your preboarding, please follow the steps listed below:
- Open the email you provided in your job application.
- Navigate to the search bar and type in "University of Missouri New Employee Information".
- Once you find the email, open it and read through the email. Please be sure to check your spam inbox as well as the email could be there.
- After reading through, click on the provided myHR link in the email.
- Login to myHR.
- Once you are in, a tile should appear called Preboarding.
- Click on the Preboarding tile.
- The next window will provide a long white bar with your employee ID, name and an arrow on the right most side. Click on the arrow to continue.
- You will be brought to a new page that will require you to complete all the tabs on the left side. Some of these tabs will require personal information from you such as:
- Your Direct Deposit
- Your Step 1 of the I-9
- Your Federal and State W-4
- As you fill out each tab and complete them, a green check mark will appear.
- Once all the tabs display a green check mark, you have completed your preboarding.
**Some things to note:
- When asked for your SSO and Password, the form is asking for the unique 6 digit pin at the beginning of your umsystem email address and the password you use to sign in to your account.
- The W-4 form can be tricky to complete depending on the device you are using. To ensure that you complete both the State and Federal W-4, scroll down the full page and click into both forms. The buttons on these forms are white with blue text. They should grey out when you submit them for completion.
Complete Your I-9
Congrats! You've completed your Preboarding. Now you must complete your Step 2 of the I-9. To complete this process, please click through the step tabs.
This process has updated as of February 1st, 2025. Online I-9s no longer require you to make an appointment to complete this process. You may complete your I-9 based on the listed times and days avaliable in the tabs below.
You will receive an automated e-mail from the University (peoplesoft@umsystem.edu) within 24-48 hours. The subject line of this email will be “University of Missouri New Employee Information”. If you do not see this email in your inbox, you may want to check your spam/junk folder.
This email contains your University ID, temporary password and instructions for completing the four required pre-employment forms, or “preboarding” forms, on MyHR including items such as: Direct Deposit, W4, I9, etc. This process should take about 15-20 minutes.
After completing your preboarding forms, submit your identity/eligibility document(s) you wish to use to complete Section 2 of the I-9 into the secure file drop link (please note this is an UMSL branded website).
After submitting, please review the times and days available below. Online I-9s no longer require an appointment.
Use the authentication code provided in your welcome email from Stripes. This email title is called: Action Required - New Employee Registration. If you cannot find this email, please contact muner@missouri.edu for assistance.
For more efficient processing, please indicate your last name on the uploader subject line.
Employees may choose to opt-out of the virtual presentation of documents by skipping Steps 2/3 and emailing umslhr@umsl.edu to schedule an appointment for in-person document presentation.
To make this process much more convenient and on-demand for new hires, we have moved away from appointment based online I-9s.
How it works now is:
- Simply navigate to the highlighted text: Zoom link and attend the New Employee Registration (NER) meeting.
- You will enter a waiting room, then the HR representative will place you in a private break out room to present your documents.
- Turn your camera on and physically present the same documents you uploaded for inspection.
*Mondays and Tuesdays will be made available at a later date this year. Please check this site regularly for updates.
Congrats! You finished your I-9! So what happens next?
- After 48 hours you can reaccess myHR again. This is the portal you will use to log your hours, view and edit your benefits and more.
- On your second day of work, you can head over to the Millienum Student Center (MSC) and meet with the IT department to get your Staff or Faculty card made. If you are currently a student, you do not need a new card.
- If you need a parking pass, please check out the Campus Police Department website for more information.
- Documents presented must be original, unexpired, and valid for employment eligibility.
- No photocopies, faxes, or photos will be accepted.
- You may present one item from List A or one item each from Lists B and Click here for a list of acceptable I-9 documents