Peoplesoft 9.0 Quick Reference Guide

To Create a Bill

Billing > Maintain Bills > Standard Billing
- Add a New Value tab – Select Business Unit and click Add.
- Header Info tab – Enter Type, Customer, and Biller. Click Next (Page Series, lower right).
- Address Info tab – Verify address. Use Attention To only if necessary. ClickNext.
- Header–Note tab – (Optional) Add a note that pertains to the entire bill. ClickNext.
- Header-Service Info tab – Enter PO if you have one. Click Next.
- Line-Info 1 tab – Enter billing information. Use +/- buttons to add/delete rows. Click Next.
- Acctg-Rev Distribution tab – Enter revenue distribution code or chartfield. Select View All to view multiple lines of data at once. Click Next.
- Line-Note tab – (Optional) Add notes for specific line, if needed. Click Next.
- Header-Info 1 tab – Change status to ready. Click Save.

To Print a Proforma (Can only be done same day as invoice entry)

Once you return to the Header Info tab and click SAVE, click the small icon in the top right corner of the screen that looks like a document with a dollar sign.

Billing > Generate Invoices > Non-Consolidated > Print Pro Forma
- Add a New Value tab – (Use first time only, to create a new run control ID.) Enter Run Control ID of Proforma.
- Find an Existing Value tab – Search for and select Run Control ID of Proforma.
- Pro Forma tab – Enter Business Unit, From Invoice and To Invoice. Click Run.
- Process Scheduler Request page – Enter Server of PSUNX, check box for Print Portrait Invoices, change Type to Window and click OK.
- A window opens and displays “Queued”, “Processing”, and then “Success”. Then, the proforma displays for viewing or to print. Click the printer icon to print.

To Copy a Bill

Billing > Maintain Bills > Copy Single Bill

To Adjust/Credit an Entire Bill

Billing > Maintain Bills > Adjust Entire Bill

To Adjust/Credit Bill Lines

Billing > Maintain Bills > Adjust Selected Bill Lines

To Create/Inquire on a Standard Note

Set Up Financials/Supply Chain > Common Definitions > Notes > Standard Notes

To Create/Inquire on a Revenue Distribution Code

Set Up Financials/Supply Chain > Common Definitions > Distribution Accounting > Distribution Code

To Create/Inquire on a Charge ID

Set Up Financials/Supply Chain > Product Related > Billing > Set Up > Charge Code

To View Customer Setup Information

Customers > Customer Information > General Information
- Find an Existing Value tab - Accept Set ID default of UOFMO. Enter or select Customer ID. Click Search.
- General Info tab – Use to view name information.
- Address tab – Use to view address information.

To View an Existing Invoice

If you have a customer number:

Billing > Locate Bills > Bills Invoiced
- Enter the Business Unit and Customer Id. Click Search.
Select an invoice and click a link at the bottom of the page to view invoice details

If you have an invoice number or customer number

Billing > Review Billing Information > Details
Find an Existing Value tab - Enter search criteria and click Search.

To View a Customer Balance

Accounts Receivable > Customer Accounts > Customer Information > Account Overview
Enter or select a Business Unit (or leave blank). Enter the Customer ID. Click Search.
To view balance detail, click Balance. Change the “Status” and click Search to limit invoices to All, Closed, Open, or Past Due.

View Specific Invoice/Item Activity, Balance Due, Accounting Entries, and Payment IDs

Accounts Receivable > Customer Accounts > Item Information > View/Update Item Details

Enter BU, Item (Invoice) ID, and select Item. Or, enter other search criteria. Click Search.
Select Item Activity tab.
Select Item Accounting Entries tab.

To Create or View Customer Conversations (notes)

Accounts Receivable > Customer Interactions > Conversations > View/Update Conversations

To View: Find an Existing Value tab – Enter search criteria, click Search. Select record.
To Create: Add a New Value tab – Enter Customer ID and click Add.

Web Applications

To See if a Refund has been Processed

MIS WEB APPS > PS SEARCH OPTIONS > VENDOR ID

Look up the AP vendor number and look for the amount and check number.

To View or Print an Invoice

MIS WEB APPS > PS SEARCH OPTIONS > AR/BI INVOICE NUMBER

To View and Print a Biller Aging Report

MIS WEB APPS > PS SEARCH OPTIONS > AR/BI AGING REPORT

Cashiers Office

Peoplesoft 9.0 Quick Reference Guide

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