The Recreation and Wellness Center is the perfect venue to host your next event. With large spaces, state of the art technology and easy access for event attendees, the RWC is equipped to host both small and large scale events. To start your rental process, complete the Facility Rental Form linked below.
View our rates and fees as well as our policies and procedures below. The rates listed are for small scale events. Large scale events will be determined and negotiated with UMSL Campus Recreation. Base rental fee for first hour rental. Pro-rated for additional time.
For more information on facility rentals, please contact Andy at brunia@umsl.edu.
Rental Rates & Fees
We have three pricing tiers for facility reservations at the RWC: Student, Affiliate or UMSL Department, and External. The tiers are determined based on the status of the participants for the reservation and reserved by an individual or group that is a part of that tier.
*Participants are defined as anyone engaged in the activity of the event.
**Registered Student Organizations that are hosting events where the participants are not directly in the UMSL community would fall under External rate.
Guest Lists or allowed attendees list will be submitted at least three business days in advance of the event for verification. Upon arrival all participants will sign-in on the Guest List to represent an accurate attendance for the event. Maximum attendance capacity will be set and agreed upon in the written contract. Non-members of the RWC who arrive for the event who are not on the Guest List will be able to pay a $10 Guest Pass fee if the event organizer wishes to allow them to attend. Otherwise they will not be granted access.
Rentals that provide a Certificate of Insurance will not need a Guest List or sign in for attendance, but may need to share an allowed attendees list.
Weekly or recurring events will be evaluated to determine if the participant threshold is met for each event. Prices may need to be updated if the participations fall below.
LARGE ROOMS | Student Rate | Affiliate Rate | UMSL Department Rate | External Rate |
Gym Court 1 or 2 | $35.00 | $45.00 | $45.00 | $55.00 |
Multi-Activity Court (MAC - 3) | $35.00 | $45.00 | $45.00 | $55.00 |
Fitness Studio 1 - 3 | $25.00 | $35.00 | $35.00 | $45.00 |
Fitness Studio 4 | $35.00 | $45.00 | $45.00 | $55.00 |
SMALL ROOMS | Student Rate | Affiliate Rate | UMSL Department Rate | External Rate |
Conference Room 1 and 2 | $0.00 | $20.00 | $20.00 | $25.00 |
Aquatic Classroom | $0.00 | $20.00 | $20.00 | $25.00 |
COMMON SPACES | Student Rate | Affiliate Rate | UMSL Department Rate | External Rate |
Lobby/Nook | $25.00 | $45.00 | $45.00 | $55.00 |
Plaza | $25.00 | $45.00 | $45.00 | $55.00 |
NATATORIUM | Student Rate | Affiliate Rate | UMSL Department Rate | External Rate |
Lap Lane | $25.00 | $35.00 | $35.00 | $45.00 |
Entire Natatorium & Aquatic Classroom | $140.00 | $160.00 | $160.00 | $200.00 |
*Does NOT include hourly rates for lifeguard staff. Number of additional staff will be based on total estimated attendees.
*Aquatic classroom includes use of LCD TV and multimedia connections.
TRACK | Student Rate | Affiliate Rate | UMSL Department Rate | External Rate |
Exclusive use of short and long loop | $55.00 | $65.00 | $65.00 | $80.00 |
RENTAL PACKAGES | Student Rate | Affiliate Rate | UMSL Department Rate | External Rate |
CLIMBING CENTER RENTAL |
$150.00 | $170.00 | $170.00 | $200.00 |
POOL RENTAL |
$195.00 | $215.00 | $215.00 | $250.00 |
SPLIT RENTAL #1 |
$40.00 + Instructor Fee | $50.00 + Instructor Fee |
$50.00 + Instructor Fee | $70.00 + Instructor Fee |
SPLIT RENTAL #2 |
$100.00 | $115.00 | $115.00 | $140.00 |
SPLIT RENTAL #3 |
$100.00 | $120.00 | $120.00 | $160.00 |
SPLIT RENTAL #4 |
$115.00 | $140.00 | $140.00 | $180.00 |
SPLIT RENTAL #5 |
$150.00 | $175.00 | $175.00 | $200.00 |
A staff member will be assigned specifically to facility reservation and assist as needed. The necessity of this staff member will be determined by the RWC.
Rate for all Groups: $15.00/hour
Rental groups will be charged for overtime staff support when event operates outside RWC hours of operation.
Rate for all Groups: $30.00/hour
Depending on the size and event schedule, additional custodial support may be necessary.
Rate for all Groups: $20.00/hour
Rate for all Groups: $20.00
LCD Projector, Screen, Surround Sound, Microphone
Rate for all Groups: $100.00
Flip Scoreboard (Per Court): $10.00
Electronic Scoreboard (Per Court): $30.00
Basketballs (Per Ball): $2.00
Volleyballs (Per Ball): $2.00
Indoor Soccer Balls (Per Ball): $2.00
Rate for all Groups: $5.00
Rate for all Groups: $1.00
In order to meet the varied educational and recreational needs of the campus, a scheduling priority system has been established by the Department of Campus Recreation. All Campus Recreation facility requests must be submitted online through the Rental Request Form and requires approval from Campus Recreation. Different indoor recreational spaces may have different scheduling priorities based on their intended use and funding base. Campus Recreation is committed to supporting drop-in recreational opportunities. Facility scheduling requests may be limited during peak hours of facility usage. Appropriate fees will be assessed for groups securing recreational facilities for events (both internal and external). The priority list below is representative of recreation facilities on campus. Priority is viewed over time throughout the entire facility and may change depending on time of day, day of week, or time of the semester. Reservations have a better chance of being accepted the further out they can be scheduled.
Priority One: Drop-in/open recreation use for all students/members.
Priority Two: Formal programs administered through the Department of Campus Recreation. This would include aquatic, fitness, wellness, intramural, department sponsored special events, and summer camps.
Priority Three: Other student and University group usage including but not limited to student organizations, academic classes/programs, University departments, special events, and varsity athletic practices and competitions.
Priority Four: External group usage, both University sponsored (affiliated) or non-affiliated.
The following criteria are used in rendering decisions to approve or deny facility scheduling requests:
All persons who enter the RWC for a specific event will be called Attendees. However, attendees can be broken down into Participants, Spectators, and Event Workers.
Event pricing will be based on who the Participants are and how many there are as well as the association of the Event Workers. Capacity requirements and extra staffing necessities will be based on the total number of Attendees (Participants, Spectators, and Event Workers) and is called the attendance for the event.
Participants or Spectators who are minors must be accompanied by their legal guardian. Legal guardians who are not Participants would automatically be considered a Spectator.
Age | # Adult Supervisors |
# Participants (General Rental) |
# Participants (*Pool Rental) |
5 & Under | 1 | 6 | 4 |
6 - 8 | 1 | 8 | 6 |
9 - 14 | 1 | 10 | 8 |
15 - 18 | 1 | 12 | 10 |
*Supervision for pool rentals requires that the adult(s) is/are actually in the water for the duration of the event.
UMSL Campus Recreation and Campus Police will determine if a police officer will be required at the event. If it is determined a police officer will be needed the name/organization will be responsible for the staffing fee and this will be indicated in writing with your email confirmation.
UM Risk & Insurance Management requires that all non-university-sponsored events be covered by
Commercial General Liability Insurance (comparable to comprehensive General Liability Insurance).
This insurance must be purchased through the requestor’s insurance carrier. Essentially, the terms of the insurance are as follows:
A minimum of two hours is required to rent the climbing wall. The Climbing Center cannot be rented for a birthday party during climbing wall normal hours of operation. Rentals are based on availability of staff and space. All reservations must be requested at least two weeks prior to the event. The base rental fees include two climbing wall staff, climbing equipment, all necessary instruction, and use of climbing wall and meeting room for two hours.
Participants must safely fit in a harness. Legal guardians must read and sign the climbing center waiver in addition to the general facility waiver prior to the rental. It is the responsibility of the name/organization to collect and bring waivers to the event. Rental rates are based on 15 climbers.
This rental package includes 2.5 hours exclusive use in the Aquatics Classroom, and shared use in the natatorium, access to locker rooms and one lifeguard. This rate admits 20 attendees. This number includes hosts, members, guests and parents and/or chaperones. Final guest lists must be completed a minimum of three days prior to the party.
This rental package includes one-hour in Fitness Studio 4 and a one-hour group fitness class. The class format depends on instructor availability. Additional equipment fees are applicable for meetings and presentations.
This rental package includes one hour in Fitness Studio 4 and one hour at the Climbing Center.
Additional equipment fees are applicable for meetings and presentations.
This rental package includes one hour at the Climbing Center and one hour on the MAC. The group will have access to the Aquatics Classroom (or Conference Room) for 2.5 hours.
This rental package includes one hour in the pool and one hour on the MAC. The group will have access to the Aquatics Classroom (or Conference Room) for 2.5 hours.
This rental package includes one hour in the pool and one hour at the Climbing Center. The group will have access to the Aquatics Classroom (or Conference Room) for 2.5 hours.
The Recreation and Wellness Center offers six meeting rooms with seating capacities from 10-75 guests.
Half-Day Rental (4-Hours)
Charge for three hours for the selected facility space at the normal rate. Audio/visual equipment will be included in the rental. Additional rooms and activity add-ons are available upon request.
Full-Day Rental (8-Hours)
Charge for six hours for the selected facility space at the normal rate. Audio/visual equipment will be included in the rental. Additional rooms and activity add-ons are available upon request.